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Landlord Responsibilities and obligations

Landlord Responsibilities and obligations

At haart we keep up to date with the latest rules, regulations, and legislation that affects landlords. We’re on a mission to get your property let and we can help you manage your portfolio too. We have previously covered the obligations for a tenant and this guide serves the same purpose, but for landlords. Read on to make sure you are fully compliant to the rules for landlords.

If you have any questions, don’t hesitate to get in touch with us using our contact form, or find your local branch here.

Make sure your tenant has all the correct documents

Before a tenancy can begin there is some paperwork to complete. A tenancy agreement sets out the terms of the contract a tenant and landlord are entering. How much the rent is, what furniture is in the property and who has responsibility for repairs etc. are all outlined at the beginning so that everyone can agree. This must be presented to a tenant, along with a How to Rent guide, an energy performance certificate, and a gas safety certificate.

There are also the deposit protection documents and tenants have a right to know how their personal data will be handled.

As a final checklist, if you are a landlord make sure your tenant has:

  • A copy of the full tenancy agreement
  • Deposit protection documentation
  • An energy performance certificate
  • A privacy notice outlining how tenants’ data is handled
  • A gas safety certificate

It is a landlord’s responsibility to make sure a tenant has received all these documents. Get written confirmation from the tenant so you know they have received them.

Checking a tenants' right to rent

The right to rent means that before a tenancy can be agreed or begin, a landlord must be sure that a tenant is in the UK legally, and has the right to rent a residential property. Checking the immigration status of a potential tenant is a legal requirement for all landlords.  You can read our full guide here.

Property maintenance and repairs

Health and safety of tenants is the responsibility of the landlord in terms of the property being up to date with gas safety, electrical (wiring etc.), and appliances. A landlord must also provide smoke alarms and carbon monoxide detectors if there are rooms that contain wood burners or coal fires.

Most repairs in the property are the landlord’s responsibility, and arrangements to carry them out must be made with at least 24-hours-notice in writing. This time frame also applies to landlord’s who wish to check the condition of a property, however landlords should not harass tenants or make it difficult for them to enjoy living in their home.

References and referees

Referencing tenants before agreeing a tenancy can include background and financial checks, or personal references. Be mindful of the new legislation on the charges for this – read our guide: The tenant fee ban – what do landlords need to know?

Ultimately, referencing will mitigate risks around tenants not looking after the property, building up rent arrears or disrupting neighbours with antisocial behaviour.


Landlords should factor in specialist insurance to their financial considerations of renting. Normal homeowner buildings insurance will not be valid.

Contact haart

We’re here for landlords. If you have questions, or need to find your next home, get in touch today and let haart help.